RFI & Document Drafting
Your RFIs have errors in them right now. They have for years.
Wrong dates. Wrong dimensions. Wrong contractor names. Reference numbers that do not match the drawings. Spelling mistakes in the final language clients see. The kind a careful human misses on a tired afternoon, and an automated review pass is built to catch.
Bring one RFI. We will show you what the AI would have caught.
What it is costing you
Errors do not stay quiet. They become RFI chains.
- Every error caught in the field comes back as a contractor RFI. Every contractor RFI is hours of senior time, and sometimes a delay.
- Multi-architect projects carry variance. Same project, same conventions, four different ways of phrasing the same thing. P3 and design-build contracts punish that variance.
- Junior staff spend hours formatting and proofreading instead of doing the architecture work you are paying them to learn.
- The principal is the last line of defense on every draft. That is the most expensive use of principal time a firm can choose.
What we do
Catch the error before the contractor does.
Your data stays on your server
We index your project folder under your existing Active Directory permissions. Nothing leaves your tenant.
A drafting assistant in your firm’s voice
Trained on your prior precedents: RFIs, site instructions, change orders, and proposals.
Accuracy checks on every draft
Before it leaves the office: spelling, dates, dimensions, contractor and vendor names, and reference numbers.
An AI usage policy written for your firm
Covering professional liability and the line between AI-assisted and AI-autonomous work.
The product that does the drafting and review is Ask the Archive, trained on your firm's own projects.
Human In The Loop
The AI drafts. A person always decides.
Human in the loop is a simple rule we design around: the AI does the fast, repetitive work, and a qualified person makes every real decision. The assistant produces a draft, shows where each piece came from, and stops. It never sends an email, files an RFI, or stamps a drawing. Someone on your team reviews, edits, and approves before anything leaves the office.
That line matters most in a licensed profession: the judgment, the accountability, and the seal stay with the architect or engineer, exactly where your professional liability requires them to be. We put the boundary in writing, in an AI usage policy built for your firm, so everyone knows where AI-assisted work ends and human sign-off begins.
From a Real Trial
A 40-person architecture firm ran its own controlled POC on RFI samples from two architects. The AI found a dozen errors in a workflow that had been running for years.
Rolled out firm-wide, a system like this could reclaim an estimated 20 to 30 hours a week of principal time for design and client work. A modeled estimate, not a guaranteed result.
How it works
Live on a pilot project in four weeks. Firm-wide in six.
The free pilot comes first: one project, about a week. This is the rollout that follows.
Week 1–2
We index your pilot project folder under your existing permissions. No data leaves your tenant.
Week 3–4
The drafting assistant goes live for the pilot team. Architects start using it on real RFIs.
Week 5–6
Adoption expands across the firm. Consistency checks become part of the workflow.
Ongoing
We monitor adoption, refine outputs, and onboard additional project archives.
Anthropic Claude Enterprise · On-premises retrieval · Role-based permissions tied to Active Directory · Anthropic does not train on your data · Resolved-managed infrastructure
FAQ
RFI drafting questions
Does our project data leave our systems? +
No. We index your project folder under your existing Active Directory permissions and nothing leaves your tenant. It runs on on-premises retrieval, and Anthropic does not train on your data.
Does the AI send RFIs or sign off on work by itself? +
No. The AI does the fast, repetitive work and produces a draft showing where each piece came from, then stops. It never sends an email, files an RFI, or stamps a drawing. The judgment, accountability, and the seal stay with the architect or engineer, and that boundary is put in writing in an AI usage policy built for your firm.
What does the AI actually check on a draft? +
Before a draft leaves the office it checks spelling, dates, dimensions, contractor and vendor names, and reference numbers, drawing on your firm's own precedents for RFIs, site instructions, change orders, and proposals.
How long does it take to get live? +
The free pilot comes first (one project, about a week). After that, the drafting assistant is live on a pilot project in about four weeks and expands firm-wide by around six, with ongoing monitoring and additional archives onboarded over time.
Can we see it work on our own RFIs before committing? +
Yes. Bring one RFI to a 30-minute call and we will show you what the AI would have caught, no deck, no audit pitch.
Start Here
Bring one RFI to a 30-minute call.
We will show you, on the call, what the AI would have caught. No deck, no audit pitch.
Need to search the whole archive, not just draft from it? Ask the Archive answers questions across your entire project history.